Minutes: October 12, 2011

Crow River Soccer Club

Meeting Minutes

October 12, 2011

Present: Jennie Menke, Pam Bushman, Kim Scanlon, Eric Scanlon, Dave Menke, Liz Nichols, Linnea Goetz. Meeting started at 6pm

Treasurer’s Report: 

• Checkbook balance: $7,4XX. All expenses paid and up to date. Still have not received $200 MYSA fine for dropping U13 team. Two bids were solicited for CCLS field maintenance. It was approved to use local source, Priority One Lawn Care for aeration and fertilization for $600 over a more expensive and involved bid from a company in Hutchinson.

• Kim contacted Rand about non profit status and there is nothing new on the online front. this. It was appoved for Kim to move forward with company who provides this service so long as expenditure does not exceed $1000.

Administrator’s report: 

• Winter registration has commenced thru Sportssignup.com, after extensive research of online registration options, including Blue Sombrero, E7 sports, Demosphere, Sports ngin. It is going well, lots of positive comments from parents. Pam has yet to activate with Keeper and will let us know how it goes. Kim has used some of the treasurer services (reports, refunds), Jennie has use email feature. Looks good so far. Fee is sliding scale based on actual registration fee (from $2-$3.50) and credit card fees is comparable to paypal.

• Jennie will look into changing mailed check address from Pam’s to Kim’s, finding out how fees are taken out of check payments and how deposits are made into our account, and if uniform and tournament payments can be handled with the system.

• 2012 fees were discussed. It was discussed and approved to change rec soccer to one hour for both age groups to align with age appropriate MYSA recommended playing times and to change fee to $60 for regular registration and $70 for late. There has not been a fee increase in the past 3 years.

• Definition of Duties: Pam has worked on defining the registrar duties. She will continue to work on the other duties as we try to delegate duties and better structure the board for the future growth and eventual replacements. 

• General Meeting was set for 11/16/11 at 7pm. Jennie will reserve a location either at the school or at the community center and post online. Agenda will include fee increases, elimination of U9 from rec program, Change from 1.5 hr rec to everyone playing 1 hour, and sliding fee for younger travel players.

President’s Report & Open Items:

• Have not had any word on fields for 2012 summer. Will recontact Mary Haugen.

•Linnea Goetz was present to discuss the possibility of taking on the Director of Managers position as well as replacing Pam as registrar. It was approved for Linnea to begin work as the Manager Director for the upcoming season. Linnea and Pam will discuss the option for registrar over the next few months.

• Liz Nichols was present to discuss a possible board role. Options include Travel Director and Vice President. Jennie and Liz will discuss these options over the next few months.

• Linnea, as the clothing coordinator discussed TeamStore Website options. Eastbay partners with Sportssignup and was a logical choice, but was quickly eliminated when it was learned clubs are asked to purchase clothing up front. Linnea will go back to GTM to see if there is any up fronts costs with them. She will also look into a couple other options that were suggested.

• Fees: Early registration will run thru the second week of January. Jennie will open registration online by early November. Fees will increase, but Jennie will run some numbers to make sure plans to significantly reduce travel costs for U9/10 is adequately covered by slight increase at older ages and rec. Jennie will email proposed fees with 2012 budget by the end of October for approval by the board before the general meeting.

• Winter Soccer: $200 for 2 sessions. The following Indoor competitive teams have been registered at Ralia: Girls: U13/14 , U17/18. Boys: U15/16, U17/18. Gym time has been reserved at CCLS on Tuesdays 7-9pm. Jennie will call and move it to 5 or 6 pm start time. Time has also been reserved at Middle School on Mondays from 6-9pm. Both start the week of October 24th. U12s have been given the option to practice only for $100.

• U9-12 training and futsol. It was approved to move forward with plans to run indoor training and futsol for 9-12s on Sundays from 3-4:30 starting in mid november. Jennie will run number to determine cost, but should be around $40. Gene Evers will oversee 

• Summer Indoor Clinics will be held on Tuesdays in March. Jennie will confirm gym space.

• Not discussed but tabled from last meeting: Due to lack of parent coach participation in coaching clinics, we can either: 1) eliminate parent coaches or 2) hire master coaches to oversee team training on a regular basis. Either way, this will cost a significant amount of money. Dave, Eric and Gene need to discuss options for mater coaching idea if we want to implement for 2012.

• Not discussed from last meeting but needing resolution: Possible U14-U17 Summer Team Glitch: 2012 German trip will likely impact older summer travel teams. List of participants will be available 9/30/11. Pam will get the list and club will contact those families to see what intentions are. Discussed offering a “Training Package” to keep those kids involved.

Next Meeting: Annual General Meeting, location TBD, 11/16/11 7pm

Adjourned 9pm

Submitted by Jennie Menke 10/12/11